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Review: A Comprehensive Look At Microsoft Office 2007: Page 6 of 20

More is better, of course, and in Excel 2007 you'll get more -- much more. Excel will now support 1,048,576 rows and 16,384 columns. Dozens of other limits have been removed (you can use an unlimited number of format types in a single workbook -- up from an already huge 4,000), and a formula can now refer to as many cells as your system's memory can accommodate (up from 8,000). Memory management has been doubled to 2 GB, which should increase computational speed for larger worksheets.

There's more help with data manipulation, too. For example, you are no longer limited to three levels of sort -- you can now sort by up to 64 levels, and sorts can be performed based on cell color, font color, or icon, in addition to the traditional cell contents. AutoFilter, useful for selecting rows that meet specific criteria, can now display more than 1,000 items in its drop-down list, and you can select multiple items to filter just by clicking on them. If you have duplicate rows, a new Remove Duplicates feature lets you remove rows containing duplicates based on the column(s) you specify.

Better Looking Graphics, Tables
Themes -- a collection of colors, fonts, fill effects, and other visual properties -- are shared with other Office applications, so a chart you create in Excel and paste into Word will have the same visual properties as other images in Word. Themes are reflected in tables, charts, shapes, SmartArt diagrams, and even PivotTables.


Microsoft Office 2007


•  Introduction

•  Word 2007

•  Excel 2007

•  Outlook 2007

•  PowerPoint 2007


•  Access 2007

•  OneNote 2007

•  Publisher 2007

•  Productivity Apps


•  Image Gallery

Styles, familiar to Word users, now come to Excel in a big way. Styles are used to format cells, controlling the font, font size, and background. You can also use conditional formatting to apply a special kind of style that defines cell backgrounds and icons. Microsoft calls this visual annotation -- it's just another technique to indicate a cell's value with an icon, color, or bar.

With Excel 2007's new user interface you can quickly create, format, and expand an Excel table to organize the data. Table formatting is easier, too. What I really like is how Excel now replaces column headings (A, B, C, etc.) with the header row -- so as you scroll through a long table, the column headings are replaced with the column headings from the table's header row. It's a nice alternative to having to freeze a row as you scroll through a table, then unfreeze it when you're done.

Also new in tables are calculated columns, which are similar to array formulas. Add a table, choose a cell in a column, and enter a formula, and the formula is automatically copied to all cells in the same column -- no Fill or Copy command needed. In addition, adding a Total Row, then specifying what each column's total should be (sum, average, etc. or your own formula), is incredibly easy to set up.