Next, I alerted colleagues to the document and gave them its location using both standard e-mail and the EDMS task and workflow utilities. Xythos generated an intellilink to point to the document and grant user access as assigned. When a reviewer logged in, the task bar was populated with a new
editing task and a link to the document. With one click, Xythos' intellilink app presented the document in its default file format (in this case, Microsoft Word) for review. Reviewers could edit, add comments, and approve or reject the document. A subscription tool alerted me by e-mail when reviewers accessed or changed my workflow document.
Xythos EDMS is an affordable, full-featured document-management system that will provide users a rich experience in managing and maintaining documents via browser and Web folders. If your enterprise is still e-mailing documents back and forth, Xythos has a better way.
Sean Doherty is a senior technology editor and lawyer based at our Syracuse University Real-World Labs®. Write to him at [email protected]
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