Cloud Infrastructure

04:06 PM
Michael Endler
Michael Endler
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8 Cloud Tools For Road Warriors

Cloud services have become indispensable for doing business on the move. Check out these valuable tools.
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Like it or not, doing business means paperwork. The flow of documents doesn't stop just because workers are on the road, and a variety of electronic signature tools have emerged to keep the process flowing regardless of whose signature is needed or where that person is located.

RightSignature is one such tool. An SaaS offering, it allows users to create and sign legally binding documents online. Documents can be uploaded from a variety of cloud repositories, with add-on integration available for Dropbox, Evernote, Google Docs, Microsoft SkyDrive and Salesforce, among others. After an upload is complete, users can quickly distribute documents to specified recipients. These recipients can sign in a variety of ways, from using the mouse to typing in initials to turning an iPhone or iPad's touchscreen into a signature pad.

Other benefits include multi-party signing and a slew of security benefits, such as 256-bit SSL encryption and archives backed up to VeriSign's AWS cloud servers. Options for biometric authentication, webcam photo authentication, document expirations and more are available for users who need to meet rigorous compliance standards.

On the downside, documents can't be modified after they've been sent, which makes RightSignature fine for finalizing documents but not necessarily for earlier stages. The service also fails to offer any free plans. Personal accounts are $14 per month, and business accounts, which support up to 10 senders and bundle a number of additional tools, are $49 per month. Both options allow senders to distribute an unlimited number of documents, and neither requires that recipients have a RightSignature account. Costs can also be reduced if users sign up for annual contracts.

Because RightSignature is Web-based, it can be accessed on almost any device. Apps iOS and Android are also available, though they are less fully featured than the browser-based version.

As an alternative, DocuSign, a competing service, offers a free plan. This trial version is limited to five request signatures but allows users to get a taste of what electronic signature tools can offer. DocuSign also hooks into many CRM forces, such as Salesforce, and offers attractive security features, such as SSL encryption, cloud archiving and document expirations. It doesn't, however, offer the extensive API integration that RightSignature boasts. It also lacks options like photo authentication, which some users might consider important.

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Leo Regulus
Leo Regulus,
User Rank: Apprentice
11/27/2012 | 6:05:12 PM
re: 8 Cloud Tools For Road Warriors
Recommended New Year's Resolution for all Information Week Personnel, Staff, Managers, Owners and Sponsors: NO MORE SLIDE SHOWS.
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